Equipment, Furniture, and Pre-Function Space
5.1 Carts and Dollies
Carts are not provided by the ACC for move-in, show, move-out and/or movement of any materials. Carts may be rented from an outside contractor or brought onsite by the Client or their exhibitors.
5.2 Equipment Rates
The Client is required to pay the prevailing rate in effect at the time of the event for all services and equipment unless contracted otherwise. Changes made within five (5) days of the event are subject to labor and equipment fees at the standard rate. A fee is assessed for any room or area changeover after the initial room or area is set-up, unless the changeover is for a catered function. The Client is liable to pay for all additional services or equipment requested. Additional services or equipment may include, but not limited to, equipment, utility service, telephone service, security service, audio visual service, technical service, parking, catering service, and novelty commission. Equipment rates are set each year on October 1st.
Download the Equipment Service Rates Sheet (2023).
5.3 Furniture
Furniture located throughout the facility is not designed to be moved. Furniture and equipment for exhibit booth use (trade shows) must be arranged through the General Service Contractor for the show. With the exception of picnic tables, no ACC furniture or equipment may be set outside the building.
5.4 Inventory
Equipment is maintained to accommodate simultaneous events and is assigned on a first-come, first-serve basis. Equipment and furnishings beyond the inventory of the ACC are the responsibility of the Client to obtain and provide labor to set and dismantle. It is important to provide your Event Coordinator or Sales Representative with all the event information and equipment needs as soon as possible to ensure the facility has the necessary items for your event. The Client will be billed for rental of equipment and labor to set the equipment needed to meet event requirements if the ACC secures the additional equipment.
5.5 Pre-Function and Lobby Areas
Pre-function or lobby areas are considered facility common areas and may not be leased for event use. Pre-function and lobby areas are used to support business operations for ACCD events, and includes space for pedestrian traffic, registration, ticket sales, ACC concession operations or food service connected with facility events and other activities associated with conducting convention center business. All other event activities must be held within the contracted space. Exhibits set in pre-function space, on any level of the facility, must be approved in advance and a fee will be assessed for exhibits in such areas. Detailed floor plans are required and must be approved before use of pre-function or lobby areas. Pre-function or lobby areas, side doors, escalators and passenger elevators are not to be used for move-in or move-out purposes. Access to all pre-function or lobby area space must be scheduled through your Event Coordinator. The Client is responsible for removal of bulk trash in the pre-function space and will be responsible for costs associated with the removal of such excess.
5.6 Registration Area
Registration areas in the pre-function and lobby areas are provided on a complimentary basis. Registration equipment, telecommunication and data equipment and utility services are not included. In the event of multiple events, drape lines are required to cover construction or demolition of registration areas in public space. Access to all public space must be scheduled through your Event Coordinator or Sales Representative. Registration counters may only be set in designated areas. In order to provide safe and attractive access to the facility, registration areas, entrance units and other show specific displays may only be installed in public areas during times when it does not conflict with the activity of other events already in progress.
5.7 Rental of Equipment
ACC equipment must be set up and operated by authorized personnel only. Labor charges for the operators are in addition to the rental of equipment.
5.8 Safety Railing
All performance stages and risers 48” or higher and not positioned with the rear of the stage or riser flush against a wall must be equipped with safety railing. All performance staging units are equipped with non-removable handrails.