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8.1 Booth Construction

Furniture and equipment for exhibit booth use (trade shows) must be arranged through the General Service Contractor for the show. Exhibit booths shall be constructed of noncombustible or limited combustible materials. Wood shall be treated with a fire retardant meeting the requirements of National Fire Protection Association (NFPA) standard 703. Other combustible materials must be flame resistant in accordance with NFPA 701 for textiles and films, and Underwriters Laboratories (U.L.) 1975 for foamed plastics.

Cotton batting, straw, dry vines, wood chips or leaves, celluloid or other flammable material are not allowed unless treated to an equivalent manner to NFPA 701. If applied by the exhibitor, proof of treatment must be provided to your Event Coordinator.

8.2 Covered Exhibit Booths

Displays with any type of cover, i.e., tents, buildings, awnings, etc. must be less than four hundred square feet (400 sq. ft.). If four hundred square feet (400 sq. ft.) or larger, the exhibitor must contact the Event Coordinator. Approvals may be required by Safety Officer and/or Fire Marshal. Fire or safety watch personnel may be required.

8.3 Floor Loads

Floor Loads are located in the table below to assist you with the planning process for your event. Your Event Coordinator may assist you to determine if the floor will support the loads for your event.

Your exhibit should not exceed the following facility weight parameters:

Placement Maximum Load
Floor 300 lbs. Per sq. foot
Floor pockets 200 lbs. Per sq. foot
Stages 125 lbs. Per sq. foot

8.4 Floor Plans

A preliminary exhibit floor plan is required prior to booth sales or minimum of one (1) year prior to the first contract day. Exhibit floor plans must first be sent to your Event Coordinator or Sales Representative for review. Your Event Coordinator may submit the floor plan to the AFD Fire Marshal for approval. Clients are cautioned not to sell exhibit space until the facility has approved the floor plan. This step is to ensure that exits, aisles and fire protection equipment are clear and unobstructed, as well as, to avoid costly changes involving exhibits. Final approval is given after an on-site inspection by Austin Convention Center Safety Officer or AFD Fire Marshal.

Changes in plans may be required to achieve the safety and the order of facility operations, contract compliance, and policies and procedures of Austin Convention Center. Coordination for use of the pre-function/lobby areas of the facility by joint users will be handled by your Event Coordinator. Any exceptions to the following requirements must be submitted to your Event Coordinator.

Fire safety and exhibit hall floor plan requirements:

Information required on exhibit floor plans:

Exhibits in the ballrooms:

8.5 Exhibits in the Ballrooms

8.6 Multi-Level/Two-Story and Covered Booths

Plans for multi-level exhibits must be reviewed and approved a minimum of ninety (90) days prior to the first contract date. Displays with any type of cover, i.e., tents, buildings, awnings, etc. must be less than four hundred square feet (400 sq. ft.).

Adhere to the following requirements and contact your Event Coordinator if your booth is four hundred square feet (400 sq. ft.) or larger: